Modern companies face challenges businesses just a decade ago couldn’t even think about. The world is moving very quickly, and the competition becomes tougher every day. Luckily, we have different digital tools that can help us to manage all the business processes and improve our positions on the market. A virtual board portal is one of such tools, and it should lie in the core of the company.
- Electronic signature
- Minutes management
- Materials management
- Document templates
- Voting management
- Document annotations
- Customizable templates
- Calendar management
- Agenda management
- Attendee management
- Board meetings
- Committee management
- Internal meetings
- Access controls/Permissions
- Member directory
- Collaboration tools
- Action items tracking
- Task management
- Approval process management
- Resolutions management
BoardMaps follows the cycle every team of directors goes through all the time. First, there is a time between meetings. During this period board members are absorbed by the activity that’s happening in the teams they lead, and that’s when all the issues begin to emerge. Usually, the workflow is so intense that directors simply can’t find enough time to update others on what’s happening in their departments and communicate properly on a daily basis.
This results in everyone showing up to the board meeting is pretty much clueless about what’s going on in other teams. Then the long updates begin. It’s virtually impossible to understand the whole situation and all the details right away. Moreover, it’s awfully draining to figure out a bunch of updates and process them so that the person is ready for a discussion.
Thus, when everyone is done with updates, directors are already quite tired. And it’s hard to have a fruitful discussion and come up with wise, effective decisions when you’re already willing to take a break. That’s how the lack of communication pretty much kills the chances of the meeting to be productive. Consequently, the efficiency of the whole business goes down.
With BoardMaps, directors can create a steady flow of information by dynamically updating documents and matters. Also, they can request files from others when they need. Since the virtual request will no disappear right away as the verbal one does, the person shouldn’t forget about it. Moreover, in the virtual board portal leaders can create agendas of the meeting in advance letting all the members add their matters to it. And to make things even better, BoardMaps allows users to create drafts of decisions. Thus, directors can save a lot of time during meetings.
During the discussions, leaders can use BoardMaps to refer to certain documents. Also, using the service they can transform decisions into action items right away and assign them to others. The task manager in BoardMaps is quite advanced – you can create cascading action items and leave comments to them.
If there are remote members of the board, it’s not a problem. Using BoardMaps directors can broadcast the meeting both to offline and online users. Also, everyone can express their opinion using a voting tool which is extremely convenient for remote participants.
Once the meeting is over, minutes are created and saved automatically. Now directors can follow the progress on tasks and see statistics. Reminders will help leaders to keep all the action items in mind. Additionally, they can turn comments under tasks into issues to include them on the agenda of the upcoming meeting.
That’s how BoardMaps streamlines the work of the board and accelerates all the processes.
BoardMaps has many unique features that can make the life of directors even easier. We’ve already mentioned some of them, but let’s summarize the list of actions you can do only in BoardMaps:
- Request documents
- Propose matters to agenda
- Create drafts of decisions
- Transform decisions into action items
- Create cascading action items
- Refer action items to the next meeting
- Manage tasks from the calendar
All these functions don’t create a messy tool. The interface of BoardMaps is clean and intuitive, Numerous features are organized neatly, and you will be able to find them instantly. The software requires no training. But if you need any help, the support team is always ready to step in and help you with the processes.