Finding the Most Reliable Board Portal Software

Board portal software is the first thing you need to mind before you implement the virtual management of board communication. Check the list of relevant vendors, make sure they offer unique meeting management tools and opt for the most suitable one. 

How can you contribute to the efficiency and productivity of your teamwork? Opt for a reliable and time-tested board of directors software that will be not only highly-functional but safe. With quality board tools, every director, executive and secretary can easily participate in important processes, generate new ideas, communicate with other members and solve various issues.

Organize Meetings Using a Board Software

meeting organization

Board communication, collaboration, and information exchange are the inevitable parts of work and proper business functioning. While a great number of physical meetings are still conducted every week, the vast majority of companies apply innovative board of directors portal software that helps solve necessary problems, discuss relevant issues and make plans with less money and time expenses. Traditionally, meeting management presupposes its planning, management and conduct that is frequently complicated to accomplish. However, with a safe, reliable and effective board portal software, the accomplishment of these tasks can be considerably simpler.

Nowadays, traditional meetings are completely automated, which means you can communicate with colleagues online using a virtual platform. Paperless board meeting software is an advantageous option that enables the board of directors to achieve their goals without extra expenses. Such service can be accessed at any time and from any part of the world. 

The only thing you need to take care of is finding a worthy platform that provides unique options and up-to-date tools that help to hold successful, efficient and functional meetings. iDeals, Diligent, BoardDocs, Azeus Convene, and similar board software solutions are currently available on the market. How to choose the one? Follow simple recommendations and contribute to the productivity of your business:

  • Boardroom software should correspond to the type of your business and specific requirements of your company;
  • Work with reliable and experienced vendors that offer exclusive tools and beneficial services;
  • Safety and confidentiality are important principles that should be protected and cherished within the platform.

Meeting Management Tools as the Best Way to Boost Productivity

A properly selected board portal vendor that offers unique tools and services is halfway to optimized board communication, a better workplace, and successful decision-making. The functionality and safety of the platform are important points that should definitely be taken into consideration while choosing the board document management software. However, any of the following tools will be a great addition to the standard set of options:

  • Chat and brainstorm tool that will simplify the communication between the board members in private rooms. Additionally, the option helps organize polls and gathers its results fast and effectively.
  • Floating panels allow users to share the screen with other participants, irrespective of their location or time. Thus, this is another way to promote the quality of virtual communication and management. 
  • Playback, recording, and editing are extra features that will simplify the work of the board and provide its members with equal opportunities.
  • Whiteboard is an exclusive tool that allows individuals to summarize, note, brainstorm, and discuss certain strategies and plans. The host of the boardroom, in his/her turn, can provide access to other members in order to collaborate and achieve maximal results.

The tools for boards may differ greatly, but all of them have the same aim – the achievement of the maximal results. Here are examples of other tools that can be used by reputable and reliable platforms:

meeting tools options
  • Accurate and clear agenda;
  • Timely meeting tool;
  • Follow up of tasks;
  • Video and audio conferencing;
  • One-to-one chat;
  • Address book;
  • Customized invitations, etc.

Boardroom App: A Whole New Level of Meeting Management

Improving the workplace and promoting board communication to a completely new level can become a reality with the revolutionary board app. It is a flexible solution that creates a unique space for the optimization of valuable processes within the company. The option is beneficial for the board portal management, especially with exclusive tools and useful services.

All the members of the board can synchronize with Microsoft Exchange, Office, Google Apps Suite and similar programs 24/7/365. The results of such changes are impressive as employees can save up to 40% of their time and considerable sums of money on holding virtual meetings. 

Currently, there is another option that expands the opportunities and allows simplified access to the board portal right from a mobile application. There are only several steps you need to make to join the team right on-the-go from your smartphone:

  • Download the application to your phone;
  • Register;
  • Get access to the board portal software;
  • Make plans, discuss ideas and be an active participant in the board portal communication.

A board portal app will not just save your time and money. Additionally, it will offer a range of beneficial functions and exclusive services:

  • Better working environment;
  • Color indications;
  • In sync with various office systems;
  • Schedule tool;
  • Full-screen mode and others.